ePayslips ...

An electronic version of the traditional paper payslip, accessible online whenever an employee needs them.

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Ease of use
Moving to an online payslip solution is a simple cost effective process, with savings made in time taken to distribute paper payslips and obtaining copies when employees lose them.

Security
With ePayslips security of payslip information is paramount. A web service is used that uploads payslips to a secure dedicated hosting centre. All data transferred to or from this web service uses "https" which means data is encrypted and so is meaningless to hackers.

Environmentally friendly
You also should not overlook the fact that ePayslips are a greener, more environmentally friendly way of paying people and will help demonstrate your business is taking its social responsibility seriously.

Payslip retention
A history of payslips builds up on a rolling 12 month basis, to which employees have instant 24/7 access. It gives a central point to find payslips when copies are required for mortgage applications etc. If a greater history is required then the employee can print or save payslips but in any case they will have their annual P60, which must be issued in paper version.

Electronic or paper?
Well the choice is yours. This service may not be appropriate to all of your employees, so it can easily be delivered as a mixed service, where some employees still receive traditional paper payslips. You just need to advise us as to who you wish to have ePayslips and who should have paper copies.

Are electronic payslips legal?
Yes, HM Revenue & Customs accept electronic payslips as being valid. However, an employee must be able to see a statement of their deductions from pay on or before pay day. Therefore, if an employee does not have access to the internet on a particular day the employer has the ability to print a copy of the payslip and give it to the employee. As mentioned above paper P60’s are still required annually.

What if an employee forgets their password?
With ePayslips the employer has access to all employees payslip records including usernames and passwords so a reminder for a lost password can be sent out.

The Benefits
• Savings can be made on postage and administration
• Electronic payslips can be offered to some or all of your employees
• Payslips can be viewed 24 hours a day
• Historic payslips can be found quickly and easily
• Remote workers experience a faster delivery of their pay information

If you are interested in using ePayslips please contact Sharon Mordecai by calling 01462 687339 or by email to smordecai@virtualsource.co.uk